ProofHub Review: Remote Project Management Tool

Any ProofHub review should start with some basics about the platform and its features. But, before we jump the bridge, you should know that ProofHub is one of the oldest project management tools on the market.

Founded in 2011, it’s been successfully helping large organisations in managing the workflow. It enables teams to collaborate and communicate across various projects in an easy and flexible manner.

One of its biggest advantages is the mobile app that is available for both Android and iOS – it allows task management on-the-go and makes remote working more manageable.

ProofHub Review: What Is It?

ProofHub is a cloud-hosted project management solution, which means there is nothing to install, and updates are provided automatically. The software allows you to manage all your projects, teams and communications in a single platform.

It also promises to help you bring the project in on time, give better control over projects and teams, make teams more accountable and achieve better work satisfaction.

The platform boasts Netflix, Google, Disney, Nike and Trip Advisor as their customers, along with 85,000 other teams and businesses worldwide.

Supported Languages

Supports English, French, Polish, Spanish, Portuguese and German.

ProofHub Review: Features

ProofHub Review Features

This is quite the list of pinch-points and clients, but what features does ProofHub actually offer?

Workflows and Boards

You can set up workflows and Kanban boards that make task management straightforward, which can be viewed in list form or as cards. You can customise the workflow for the team, which can improve flexibility. You can add labels, attach files and track the time taken.


Clients, stakeholders and all team members can view documents within the platform, allowing for comments and approvals in real-time. Files that can be shared include jpeg, png and pdf files. This comes with markup tools and threaded comments.

Custom Roles

You can define custom access to the platform for administrative access, standard user and client. As well as establishing hierarchical access to material, you can create customised levels of access that will help to delegate responsibilities to team members and avoid confusion with accountability.


You can personalise your platform and add brand value to your ProofHub account. It is useful for when your clients come looking and seeking information about progress. The customisation of the appearance of the site includes the theme colour and the inclusion of your logo, which feels pretty standard for such platforms.

However, more useful potentially is the chance to customise the domain name for your site, making your projects easy to find and your company professional.


Probably one of the most useful functions in the software are the reports offered. These reports show how resources are being utilised, how projects are progressing and help identify potential inefficiencies.

Reports include a project progress snapshot, milestones report, task reports, burn up charts, time reports and resources report. When your role is to give a high-level overview of the project and explore why decisions are being made, this is a strong feature of this platform.

Gantt Charts

The majority of project management software comes with a Gantt chart, giving a visual timeline of the project. They will let you set dependencies, plan and iterate projects. What is more useful than most here is the ability to drag and drop the tasks along the timeline and seeing the impact on dependencies.

These charts can also be exported as a PDF, making discussion of projects during meetings a straightforward matter of reference a document.

As a project manager who manages multiple projects, with many team members overlapping different projects, the ability to see a single view of all Gantt charts is both unique and highly useful. Seeing how tasks are allocated across the team helps to make more efficient and effective planning and scheduling.

Task Management

This feature allows a manager to assign tasks in a way that is transparent to all team members, allocating work and adding functions without needing to resort to email. The use of labels means managers can highlight tasks that require attention and add time estimates, etc.

One of the more useful options available is to print out individual team members task lists and use this to manage performance.

Time Tracking

There is the option of maintaining a record of every minute a team spends on tasks. This will help with the management of the team but also with the accurate billing of clients. The timesheets can be exported for ease of invoicing, which is a particularly useful feature.

Better still the platform can integrate directly with applications such as FreshBooks, which can save a lot of time, as there is no need for the duplication of data entry.


With the ease of implementation, with no need for onsite installation, and with the features that reduce workload and the ability to drill down into task-setting and time use, make a ProofHub review positive.

The most important benefit by far is the clear and intuitive interface, which is easy to set up and balances the need for simplicity with the right depth of feature to be useful for most companies.

But, and there is always a but in most reviews, the most prominent downside to ProofHub is the lack of budgeting tools. It is a significant omission from a project management software, where one of the major responsibilities of its user is to bring a visible return on investment.

ProofHub Review: Mobile App

ProofHub Review Mobile App

Proofhub is designed to be used wherever information and task management is needed. Therefore, its app is at the heart of the strategy for working remotely and thus simplicity of interface is crucial.

This might mean that some of the features that you hope to receive in a project management platform may be missing. However, it does successfully help a small and growing team deliver all the basics of managing tasks, people and time.

What is essential in this ProofHub review is that we balance the objective of the app against the needs of the client.

ProofHub app aimed for simplicity but still delivered some impressive functionality. The fact that the option to manage a project budget is missing is a major flaw but doesn’t undermine the excellence of the app on all other levels.

ProofHub Review: Pricing

ProofHub Review Pricing

If you want all those fantastic features, the customisation of roles, the ability to brand your platform, the ability to export data – then you are going to have to go for the ultimate package.

And, it will cost a weighty $89 per month billed annually or $99 if you choose the monthly package. However, if all you wanted is the core features, with a limit of 40 projects, then you can go with the essential package that is offered at $45 per month billed annually or $50 when billed monthly.

How does this compare? The cost for small-business cloud software ranges from $19 to $99 per month, so the average is $44.50. If used by small businesses, then ProofHub is expensive.

ProofHub is available for unlimited users, therefore could quickly fall into enterprise business cloud software. If this is the case, the ProofHub represents genuine value for money, as the average price per month is $297.90 for this level of functionality elsewhere.

ProofHub Pricing Plans

ProofHub offers two pricing plans for users to choose. Give the details a look, and select the best plan for your company:

Essential – $45/month (annual billing)

  • 40 projects
  • Unlimited users
  • 15GB storage
  • All core features

Ultimate Control – $89/month (annual billing)

  • Unlimited projects
  • Unlimited users
  • 100GB storage
  • All core features
  • Custom Roles
  • White Labelling
  • Custom workflows
  • Project manager
  • Network control
  • Manage trashed items
  • API access for data transport
  • Project and resource reports
  • Advanced activity logs
  • Account transfer tool
  • Priority support
  • Data export

ProofHub vs Basecamp

ProofHub vs Basecamp

ProofHub and Basecamp are both project management software offered on a monthly payment plan or an annual subscription.

Basecamp offers staggered pricing based on the nature of your use. For use with internal teams it is a reasonable $29 per month; to include clients, it will cost $59.

If you are seeking enterprise level access, then the prices are based on quotations that begin at $3000. This makes ProofHub’s offer of a fixed fee, which varies depending on the features you are keen to invest in, seem much more reasonable.

Regarding features, the list offered by ProofHub seem to outstrip Basecamp. However, there are some tools provided in Basecamp that show its pedigree for a more extensive enterprise.

The ability to track the history of issues allows for institutional memory and better iterative processes. There is also the option for document management, instant messaging and forecasting tools.

Yet, ProofHub’s compatibility with mobiles and tablets is undoubtedly the feature that sets it apart from Basecamp, which much more lends itself to internal use.

In terms of integrations, Basecamp again shows it is a serious platform meant for use in larger enterprises. It integrates with more than 17 apps and addons.

However, ProofHub is an open API, which means it can connect with virtually any system or application. Premade integrations are impressive, including Freshbooks, Google Drive, Dropbox and Outlook apps. Therefore, this is easily the place that ProofHub excels over its rival.

In short, Basecamp is probably one of the most popular online project management suites and has a reputation for reliability and simple setup. It is easy to use, and the quality of functionality is represented in the simple fact it serves more than a million users.

Basecamp manages not only projects but also clients. ProofHub, on the other hand, better helps you collaborate and manage projects from planning to closing. It allows for flexibility and mobility that may be missing from Basecamp.

Its simple API, compatible with most other software, gives project managers the ultimate freedom to build the systems needed for successful administration and leadership of a project.

ProofHub Alternatives

When considering a purchase of something so fundamental to the success of your role, it is essential to explore the other alternatives on the market.

Here are some of the best project management software platforms that offer similar functionality to ProofHub, which are worth some thought too.


Trello the best project management toolTrello

Trello is a flexible and easy to use online software, with a great mobile app to go along with it. Trello competes entirely within ProofHub’s sweet spot and competes well.

The simple use of Kanban cards and lists, with drag and drop functionality, makes the creation of a workflow incredibly simple and easy to understand for an external audience. There is the option to set access rights, and there are integrations with such popular apps as Dropbox, Google Drive, Slack and more.

The best part – it is free. There is little need to buy the upgrade package unless you are a serious user of some of the more advanced features.


Wrike the best project management toolWrike

For many project managers, Wrike is considered best in class in project management software. The reason is simple, Wrike integrates emails into the software rather than trying to draw people out of the simple practice of sending a work email.

Such small things are where market battles are won. Everyone emails and to stop the habit would be counter-intuitive. Wrike recognised that people would continue to email and use the PM software and so there was a potential for messages threads to be held in safe places and communication to falter.

Wrike also recognised that huge projects are built on a series of small tasks. Therefore, much of the collaboration in this package is directly at the task level.

This platform was clearly designed by someone who was an outstanding project manager and understood the trade well.

Asana the best project management toolAsana

Asana is free to use. It is easy to get started and has enough functionality to run your entire business. It integrates with Slack, Dropbox, Instaganntt and Google Drive, and if you need more tools, you can invest in the premium and enterprise packages. But for most project managers this would not be necessary.

Asana is a position in yoga, so the ethos of the platform is to bring calm to chaos – thus the focus in organising the teams to get the project complete and track the results. There are the options for conversation threads and notifications too and comes with an Android and iOS app.

It is well worth exploring as an alternative to ProofHub. It’s also one of the best tools for an individual use as it comes free with a Gmail account.

ProofHub Review: In Short

ProofHub is a reasonably priced platform with a wealth of features and functionality that would help assist a project manager in their work.

The stand-out features include the ability to customise and the option to take the work with you where you need it. Not only is the possibility of using a mobile app essential but the thoughtful and useful reporting, exportable to PDF, which allows PMs to take key data into stakeholder meetings and answer all those ‘why’ questions.

The open API overcomes the issues of lack of budgeting functionality, with the built-in integration to Freshbooks.

The price for the platform is reasonable and more important you can scale the use with the growth of your company. It may work well with a small and medium-sized enterprise, but the option to include unlimited users – clients, general users and admin – means this platform has the potential to serve your needs at all levels of growth.

ProofHub Review Conclusion: this platform is worth a trial at the very least. Give it a try and see why we like it so much. Regardless if you’re a project manager or a product manager, you will definitely be able to bring it to your team!

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